Filtering Spam on MS Exchange Email Server
Exchange Mail Server – How to Filter Spam
By: John J. Oimann
The increase in the number of spam e-mails raise the need to monitor and eliminate unwanted messages – ensuring that the Microsoft Exchange system function properly
Unwanted mail has turned out to be one of the greatest threats for todays business world because they add trouble and cut down productivity. Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. Spam is not an abbreviation or acronym (so spam does not denote something). Normally a spam mail contains commercial content and it is send to receivers who never reqeusted to get that kind of information from the business or individual that sends it.
Being bombarded with huge volum of unwanted e-mails with commercial content can cost businesses and individuals lots of resources and time while sorting and deleting unsolicited messages from the legitimate messages. This hinders an effective organisation and generates frustrated employees.
Removing spam is a lengthy process; performance of the e-mail server gets several affected and network security is also put at greater risk from malevolent e-mails. In addition, businesses also face greater risk because spam e-mails can lead to harm to the systems that are difficult to repair, causing disorder, loss of work and money.
The only measure against the spam threat ensuring total security and protection is professional assistance. Shielding your mail server correctly will guarantee that all passing messages and attached files are filtered against junk messages. Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users inbox. Microsoft Exchange Mail Server is often used as preferred mail server for businesses and this system makes e-mail communication fast and resourceful.
Spam devices can be of great help to carry out filtering at an exchange server or malware e-mail blocking at exchange server. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of work and user downtime.
No anti-spam technology is perfect, periodically manual checking of all filtered messages by a network administrator is still needed to ensure that Exchange mail server is not blocking any legitimate e-mails.
